Source of Funds
Both paid and non-paid Co-op/Interns must be approved through the appropriate process outlined below. Funds for the payment of student salaries must come from the agency’s budget, or from funds provided for work-study by the educational institution involved. Only approved Co-op/Interns who will be paid through the Kentucky Human Resource Information System (KHRIS) will need to be processed in KHRIS for payroll purposes. Agency processing instructions are available on the HR website under Resources/Processes/Co-Ops/Interns.
Students that are non-paid and do not receive academic credit are considered volunteers, and are not approved to participate
in the Co-op/Intern Program.
Selection of Students
State agencies should review and consider the following information during their selection process:
- The students’ areas of study in relation to the position(s) available.
- The students’ special skills or abilities in relation to the position(s) available
- The students’ interest in working for state government upon course completion
- Any recommendations provided by the campus Co-op/Intern Program Coordinator.
Responsibilities of the Supervisors
All supervisors should provide orientation for Co-op/Intern students during the first week of employment. The orientation should include at a minimum:
- Explanation of assignment, including tasks and expectations. (See Assignment Details below)
- Review of organizational structure, and policies and procedures pertinent to the assignment.
- Explanation of how performance will be evaluated and how often this will occur. (See Appraisal below)
- Introduction to necessary co-workers.
- Explanation of the equipment he/she will use and tour of the facility.
- (Ongoing) Encouragement to participate in agency meetings, events, training and
decision making conferences for a better understanding of general business practices.
Supervisors are encouraged to be flexible with the Co-op/Intern's needs for time off requests related to testing and other requirements of the educational institutions. All arrangements must conform to agency rules, regulations and policies.
Tasks should be challenging, varied, stimulating and measurable.
Supervisors must provide clear job expectations, with completion deadlines and requirements for each task.
Students should provide written and oral reports on their assignments, if requested.
The supervisor should encourage students to continually review their assignments and determine if he/she can suggest better ways to improve the process.
The supervisor will work with the educational institutions to determine appropriate academic evaluation tools to be used on the job for each Co-Op/Intern. These evaluation requirements may vary for different educational institutions.
The Personnel Cabinet will maintain individual employment files on students placed under the guidelines of this program.